Things 3 vs Todoist for Power users

Persona: Power user | Focus: You need task filters and query rules that can organize large task lists automatically.

1-Second Verdict

Best choice

Todoist

Best for power users managing large task lists with complex filtering needs.

Things 3 fails first because advanced filters and rule-based queries are constrained.

Verdict

Todoist wins for power users managing large task lists with complex filtering needs. It supports advanced filters that combine attributes such as labels, priorities, and due dates into rule-based queries. Things 3 focuses on a clean project structure but offers limited rule-based filtering. If advanced filters and rule-based queries are constrained, Things 3 fails first.

Rule: If advanced filters and rule-based queries are constrained, Things 3 fails first.

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Best fit for rule-based task filtering

You manage hundreds of tasks and expect to filter them using structured rules. Todoist allows tasks to be searched and filtered using combinations of labels, priorities, dates, and projects. Things 3 organizes tasks through areas and projects but does not support advanced query-style filters.

Where Todoist wins

Advanced filter queries combining multiple task attributes
You generate dynamic views such as tasks due soon with specific labels or priorities.
Labels and priority fields attached to tasks
Large task lists can be segmented and filtered automatically.
Saved filter views that update automatically
Custom task dashboards appear without manually reorganizing lists.

Where Things 3 wins

Area and project structure organizing tasks visually
Tasks are grouped clearly without managing complex filtering rules.
Clean interface focused on upcoming and today lists
Daily planning happens without configuring advanced queries.
Natural language scheduling during task entry
Tasks receive due dates quickly while typing.

Where each tool can break down

Todoist (Option Y)

Fails when

Your workflow only requires simple project lists without advanced filtering rules.

What to do instead

Use Things 3 when a clean project structure matters more than query filters.

Things 3 (Option X)

Fails when

Large task lists require rule-based queries to isolate tasks dynamically.

What to do instead

Switch to Todoist for advanced filter views.

When this verdict might flip

If your workflow centers on a smaller number of projects and daily task lists rather than large filter-driven systems, Things 3 may feel simpler.

Quick rules

If tasks must be filtered with rule-based queries, choose Todoist.
If your task list behaves like a database, Todoist fits better.
If you prefer a clean project list without complex filtering, choose Things 3.

FAQs

Does Todoist support advanced task filters?

Yes. Filters can combine labels, priorities, projects, and due dates into query rules.

Does Things 3 allow rule-based task queries?

No. Tasks are mainly organized through projects, areas, and simple lists.

Which tool works better for managing hundreds of tasks?

Todoist works better because advanced filters organize large task sets.

When would Things 3 be the better option?

It works well when managing smaller project lists without advanced filtering.